Share certificates – resend and re-issue
Kudocs is asking me for a share certificate number. Why? I don’t know what this is? Kudocs requires the number of the latest share certificate issued off system (if the company was not incorporated on Kudocs) so that the system – if required to generate share certificates – does not create a duplicate numbered certificate. If you don’t know what number you’ve used to date (or you haven’t used any numbers at all), you can either start at 1, or pick a large number (100, 200, 1000), so that you start the Kudocs numbering well clear of any risk of duplication.
Can I resend share certificates to shareholders from Kudocs? Yes – very easily. Just go to the relevant shareholder’s page, scroll to the bottom and at the top of the documents section click on the {Resend share certificates} button. Kudocs will then show you which current certificates will be resent to the shareholder – just confirm you are happy and Kudocs will email them to the shareholder.
Can shareholders access their own share certificates, SEIS/ EIS certificates and other docs? Yes – provided the company has given them permission to do so. They can do this either by adding them as a direct user to their account (for no cost – read more), or by activating the shareholder dashboard (available in the Advanced package).
Can I re-issue share certificates from Kudocs?. Yes – very easily. See the guide here. Just go to the relevant shareholder’s page, scroll to the bottom and at the top of the documents section click on the {Re-issue certificates} button. You can then select for which class of shares you want to re-issue certificates (if you have multiple classes) and how you want the certificates signed. Kudocs will do the rest – including obtaining electronic signatures (if requested), emailing completed certificate(s) to the shareholder and saving the new certificates in the system (and cancelling any previous ones generated in Kudocs).
Kudocs re-issues certificates as a single consolidated certificate.
Does Kudocs consolidate share certificates? Yes – as a general rule, but see here for more information and the exceptions.
Can I use Kudocs to cancel existing share certificates? Yes – if you use Kudocs to generate share certificates (or reissue) you will be able to do this.
Every time a share transaction is completed, the shareholders affected should be provided with a new share certificate showing their shareholdings after that transaction. The share certificate can either be:
- unconsolidated (showing just the new shares added from the transaction) and all previous certificates in the class concerned in Kudocs will remain active.
- consolidated (showing the total shareholding after the transaction) and all previous certificates in the class concerned in Kudocs will be cancelled.
If you are generating share certificates outside of Kudocs, you may want to use this option to automatically cancel any active share certificates for the shareholders and class concerned in Kudocs.